Center for Documentation

Efficient document management is one of the key aspects of a higher education institution’s successful operation.

The Documentation Centre of V. N. Karazin Kharkiv National University is a structural subdivision of the University comprising the Records Management Department, the Document Workflow Department, and the Archive. Its main responsibilities include:

• organising records management, archival preservation, and document workflow processes at the University in accordance with the University Records Management Instruction, the Instruction on Electronic Documentation of Administrative Information and the Organisation of Electronic Document Management and Electronic Exchange at the University, the Archive Regulations, as well as national standards for paper-based and electronic records management;
• ensuring the timely submission of information received by any means to the University administration, taking into account the nature of the information and the distribution of responsibilities between the Rector and the Vice-Rectors;
• organising the work of the University’s structural subdivisions in documenting management decisions and monitoring their implementation;
• administering records management processes within the electronic document management system;
• providing methodological support and monitoring compliance with the University’s regulatory and administrative documents governing the management of electronic and paper-based records across structural subdivisions;
• organising access to archival documents and providing archival certificates, copies, and extracts from documents to legal entities and individuals in accordance with the Archive Regulations and the University Records Management Instruction.

Address: 4 Svobody Square, Kharkiv, 61022
Room: 2-46
Email: univer@karazin.ua